Please note that district events and activities will always take priority over any external or community use requests for district facilities.

To request use of an Orrville City School District facility, submit your request through ML Schedules using the link below. Users will need to create an account to begin. Please check availability before submitting your space request.

Once your request has been approved, you will receive confirmation via email. A signed Facility Use Agreement must be on file with the district before your event can take place. The signed agreement is captured when you create your account and reserve your space.

Rules and Regulations

All persons and groups using district facilities are expected to follow all applicable policies and regulations. Failure to do so may result in loss of future facility use privileges.

• No smoking, tobacco products, alcoholic beverages, or controlled substances are permitted in school buildings or on school grounds.

• Decorations, signage, and movement of furniture or equipment must be approved in advance.

• All items sold, distributed, or displayed on district property must receive prior approval.

• The district is not responsible for personal property or items left on the premises after an event.

• Only designated district personnel may operate stage, auditorium, and electronic equipment. Use of district equipment without prior authorization is not permitted.

• A district representative will have access to all areas at all times during the event.

• The applicant is responsible for any damage to facilities or grounds that occurs during their use, as determined by the district representative.

• Each group must designate an adult sponsor responsible for the conduct of attendees, ensuring only approved participants are admitted and that the group remains in the assigned area.

• Non-marking athletic shoes are required in all gymnasiums.

• The Orrville City School District is not liable for injuries sustained by any person or damage to personal property during facility use.

All non-district groups are required to provide a Certificate of Insurance prior to approval with the following minimum requirements:

• Commercial General Liability coverage of no less than $1,000,000 per occurrence and $2,000,000 aggregate

• Orrville City School District named as an additional insured

• The district reserves the right to require higher coverage limits based on the size, nature, or risk profile of the event

Application Procedures

Requests must be submitted through ML Schedules and approved by the Superintendent or designee prior to the event. Standard requests require a minimum of 10 business days' notice. Events anticipated to draw 500 or more attendees, require multiple spaces, or involve significant setup require a minimum of 30 days' notice. Exceptions may be considered at the director's discretion.

Facilities will be made available in the following priority order:

1. School district events, school-sponsored activities, and directly affiliated organizations (booster clubs, parent organizations) — no facility use fee charged.

2. Nonprofit organizations, community groups, and other non-commercial groups serving the Orrville community — staffing and custodial fees apply; no space rental fee charged.

3. For-profit businesses and organizations with no affiliation with the Orrville City School District — full space rental fees and staffing fees apply.

For a complete fee schedule, see the Facility Use Fee Schedule linked to the right.